Car rental and leasing
Bookings to contracts to returns, with connected vehicles
Rental and leasing companies juggle availability by branch, bookings from every channel, contracts, damages and traffic fines. IbixOS takes bookings on the website, WhatsApp and the phone, turns them into contracts, reads telematics from the vehicles and matches fines to the driver.
The problem
What gets in the way today
Availability by phone call
Branches call each other to find a vehicle, and the website shows classes that are not there.
Fines matched by hand
Traffic fines arrive weeks later and are matched to contracts from paper.
Corporate leasing in spreadsheets
Fleet contracts, renewals and utilization for corporate clients are tracked outside any system.
Use cases
What IbixOS does for car rental
- 1
AI booking agents
Bookings taken on voice and WhatsApp in Arabic and English, with the vehicle class, branch and dates confirmed against live availability.
Booking agent
- 2
Availability by branch and class
Every vehicle's status, branch and next booking, with utilization and yield by class for the fleet manager.
Fleet
- 3
Contracts and returns
Booking to contract to return with damages recorded and charged, and deposits released on time.
Operations
- 4
Telematics and fines
Location and mileage from the vehicles, and traffic fines matched to the contract and driver on the day.
Fines agent
- 5
Corporate leasing
Fleet contracts, renewals, invoices and receivables for corporate clients on the CRM, with the ERP as the system of record.
Sales
An agent on the line
CustomerI need an SUV from Riyadh airport on Friday for a week
AgentA Toyota Fortuner is available at King Khalid Airport from Friday 10 am to the following Friday. I have sent the quote and the booking link to your WhatsApp. Reply yes and I will hold it under your name.
Booking held, contract drafted
Real screens
The car rental screens your managers will use
Captured from an IbixOS demo company. Click any screen to open it full size.
Fleet availability by branch, bookings and contracts, utilization and yield by class. Bookings from the website, mobile app, WhatsApp agent, voice agent, aggregators and corporate accounts, with pickups and returns today. Every vehicle by branch and class with status, next booking and utilization, so the agents only promise cars that are there. Fines matched to the contract and driver on the day, charged before the deposit is released.
Modules in the car rental pack
The parts of IbixOS this runs on
Sales CRM
Leads, customers, contacts, opportunities, quotes, orders, approvals and tasks.
Engage and AI agents
Calls, WhatsApp, AI voice and chat agents, website widget.
HR and payroll
Employees, payroll with KSA and UAE rules, compliance, leave and attendance.
Finance reports
Margin, receivables, payables and credit control.
Sales insights
Sales KPIs, team performance, territories and activity log.
AI Command Center
One agentic AI across every module the company has switched on, with approvals and write back to the ERP or PMS.
Car rental and leasing
Fleet availability by branch, bookings and contracts, vehicle telematics, damages, traffic fines matched to contracts, utilization and yield by class.
Marketing
Campaigns, audiences, content studio, forms, prospecting and web visitors.
Works with
Your back ends stay
- Odoo
- Microsoft Dynamics 365
- SAP
- Oracle Fusion
- Vehicle telematics
Connected during rollout with read access first, write back only through approved actions. See the full integrations wall.
Build your car rental planBook a demo
See IbixOS run on your industry
Tell us a little about your company. A product specialist replies within one working day to set up a 45 minute session with your managers.
- A live walkthrough of the command center and the modules for your industry, on demo data that looks like yours
- A rollout plan for your systems, channels and approval rules
- A written proposal for your plan, with security documentation and hosting options
Or email crm@ibixos.com